Prototype sample
Micro-Landlord Maintenance Tracker
A no-account prototype ZIP for owner-side repair requests, maintenance history, vendor costs, receipt/photo indexes, and seasonal reminders without turning into a tenant portal or rent system.
Prototype offer
Start with a tenantless repair-history workflow that helps a small landlord keep maintenance facts, costs, vendors, receipts, and follow-ups in one owner-controlled packet.
This prototype is an owner-side maintenance record aid only. It is not landlord-tenant legal advice, tax advice, habitability guidance, security-deposit support, rent accounting, tenant screening support, or a substitute for local rules or professional review.
Sample includes
- Quick-start RTF scope note
- Repair request capture CSV
- Unit maintenance history CSV
- Vendor and cost log CSV
- Receipt and photo index CSV
- Seasonal maintenance checklist CSV
- Tenantless handoff summary CSV
- Buyer readiness checklist CSV
Sample ZIP preview
A quick view of the no-account sample structure. Download it, review the scope note first, then adapt only the worksheets that fit your workflow.
Free prototype sample
What opens first
- Open first Quick-start RTF scope note
- File 2 Repair request capture CSV
- File 3 Unit maintenance history CSV
- File 4 Vendor and cost log CSV
- File 5 Receipt and photo index CSV
The sample is a ZIP of ordinary document and spreadsheet files. Completed records stay in the visitor's own storage.
How to use this sample
- Download the public sample and review the scope note before adapting it.
- Keep completed photos, notes, and identifiers in your own storage.
- Follow current platform, local, insurance, and operator requirements before relying on any checklist.
- Use the product-question link only for feedback about whether a fuller template pack would be useful.
What this tests
Can a 1-4 unit landlord keep repair history organized without a tenant portal, rent system, accounting system, or saved customer records?
The pain is practical rather than enterprise-scale: small landlords often need a repair log, vendor/cost history, receipt/photo index, and stale-item follow-up without a full property-management stack.
If the prototype shows demand, the paid version would likely be an XLSX/RTF/CSV starter pack with a maintenance workbook, repair capture sheets, unit history logs, vendor/cost tracking, receipt/photo indexes, seasonal checklists, and owner-side handoff pages.
Frequently asked questions
What is included in the Micro-Landlord Maintenance Tracker prototype?
Download landlord maintenance sample ZIP includes a public sample, usage boundaries, source links, and a no-account workflow outline for 1-4 unit landlords and small owner-operators.
Is this a paid product?
No. This is a free prototype sample for learning whether the workflow is useful enough to promote into a richer product. No checkout, account, database, or paid infrastructure sits behind it.
Where do completed records go?
Completed photos, notes, folders, and records stay with the visitor. Do not send private customer, guest, vehicle, property, platform, or claim details to Formmark Works.
Sources
Source map: IRS Publication 527 discusses rental property expenses and recordkeeping, HUD maintenance materials include operations and maintenance checklists, and public small-landlord discussions show recurring friction around texts, receipts, photos, and spreadsheets. The sample is a ZIP with CSV and RTF files for ordinary spreadsheet and document tools. Review your local rules and professional tax/legal guidance before relying on any template.